In addition to the outsourcing and automation of routine legal tasks, Legal Operations is the third main pillar of potential efficiency gains in legal departments. Legal Operations refers to – among other things – the development and implementation of lean structures and optimised processes. In addition to legal know-how, this fundamental approach requires expertise in innovation, strategy and process management.
Many legal departments have been working on optimising their organisational structure for several years – or are thinking about it. Among the goals are:
The starting point for Legal Operations Management can be a concrete project (e.g. introduction of a new IT system) or the general desire for organisational measures.
CLARIUS.LEGAL's all-round legal service enables businesses at various stages of development to introduce robust legal structures that are geared to their business activities. START.LEGAL ensures – without any own implementation effort or additional internal resources – the handling of legal issues from a single source.
START.LEGAL may be booked in modules – depending on the stage of development and the client's requirements. In this way, we support the development of the legal department, the establishment of standardised legal processes or the automation of documents.
To support internal legal operations, we assume entire legal functions within the framework of Legal Process Outsourcing. We offer our clients an end-to-end service for a clearly defined area, in which all legal, organisational-structural and technical requirements are provided by us as a service.
With our comprehensive "as a service" approach, our clients receive all components from a single source – including our digital portal, legal tech solutions such as document automation or decision-making solutions, and regular reporting.
Cooperative definition of goals and change requests for the legal department
Cooperation as Interim Legal Operations Manager for a defined period of time
Presentation of the analysis results and submission of tangible recommendations
Implementation of clearly defined projects
Initial audit of the as-is situation in the business
Establishment of our proven legal processes
Legal all-round service
Legal security through clear structures and outsourcing
Cooperative identification and definition of routine processes for outsourcing
Process definition in coordination with legal and specialist departments
Delivery of our customised outsourcing portal
Continuous monitoring and adaptation to changes
A subdivision of the legal department of a medium-sized business is constantly overloaded. The burden of daily tasks prevents long-term organisational issues from being tackled. Something must change, but it is unclear what.
After a three-month phase in which an Interim Legal Operations Manager familiarises themselves with and analyses the concrete challenges and daily work of the department, standard activities are jointly identified which rob efficiency in daily work.
Partly through standardisation and transfer to specialist departments, partly through the development of digital solutions, the processing time for these activities is significantly reduced and, in the further course of time, supplemented by a process management system already in place in the business. Long-term fixed costs are not increased.
In a scale-up from the technology sector, most resources are dedicated to the development of the product, with some going into generating cooperation partnerships and leads. The development of an in-house legal department is tertiary and the few mandatory legal tasks are handled by an external law firm. In the long run, however, and especially with growth spurts and financing rounds, this results in high costs and risks.
In order to react early on, the scale-up contracts CLARIUS.LEGAL. We dispatch experts who learn to understand the business and its requirements and then establish a basic legal structure and robust standards. These are geared towards scalability of the business and its processes, so that the structure grows with the scale-up. In this way, the time and effort required for legal tasks is always proportionate to the size of the company, while still ensuring a robust legal basis.
The holistic handling of contracts in businesses requires more than just legal expertise. Rather, contracts must be developed in close cooperation with the specialist departments and financial parameters must be coordinated. After negotiation and conclusion of the contracts, financial and legal data must be recorded and managed.
Through Legal Process Outsourcing, we manage the life cycle of our clients' standard contracts:
Without their own internal resources or IT solutions, the client can thus rely on a complete contract management system, including legal and organisational support.