For CLARIUS.LEGAL, âLegal Housekeepingâ includes legal services relating to digitalisation and the storage, processing and updating of data files. Doing this in-house binds a lot of capacity and resources.
The basis for legal housekeeping is a permanent data room, which is set up for this with specialised service providers. CLARIUS.LEGAL ensures that this service providerâs infrastructure meets the clientâs relevant security requirements,
CLARIUS.LEGAL first of all establishes together with their clients which data files and contract portfolios from which company divisions and subject areas are to be collected. These data files are collected and digitalised so that they can be stored in a consistent and transparent index system which ensures that they can be found when needed. The data room can be used seamlessly as a transaction data room. Access and authorisations can be set up and managed to allow direct access by employees.
Example Legal Housekeeping
A medium-sized company wants to re-design the collection and management of its corporate documents. This process is complicated by the companyâs many domestic and international subsidiaries.
CLARIUS.LEGAL creates an electronic data room with the client which is filled initially with all existing documents (articles of association, resolutions of corporate bodies, appointments of directors and authorised representatives, change of partners, etc.) and checked for completeness. Following that, CLARIUS.LEGAL â in cooperation with law firms in the respective countries where necessary â then permanently takes over the management and maintenance of all corporate documents at a fixed price.